Business Associate Agreement Management System

Managing Business Associate Agreements (BAAs) in healthcare is essential for maintaining HIPAA compliance and ensuring that your vendors, partners, and legal service providers handle Protected Health Information (PHI) securely. Accountable’s BAA Management System streamlines the process of creating, tracking, and managing contract agreements in one centralized platform.

Effortless Agreement Management

Our BAA Management System allows you to create, track, and manage all your compliance agreements in one secure location.
- Create and send agreements with ease
- Track the status of agreements from draft to signature
- Organize all agreements in one secure and accessible location
A Smarter Way to Manage Compliance Agreements

With Accountable's BAA Management System, you can streamline your agreement workflow and maintain compliance with confidence.
- Centralized dashboard – View all agreements in one place
- Automated tracking – Monitor status updates and follow-ups
- Secure storage – Keep signed agreements organized and accessible for audits

Why Choose Accountable's BAA Management System?

Ensure your BAAs and compliance agreements are always up to date with Accountable's BAA Management System—helping you stay organized, compliant, and secure.

Streamlined workflow to reduce administrative burden
Real-time tracking of agreement status and completion
Comprehensive compliance support for HIPAA-covered entities

Features to power any privacy, security, and risk management program

Compliance

Employee Training

Vendor & Contract Management

Customer Trust

Security Risk Assessment

Identify & mitigate risks

Employee Dashboard

Monitor compliance progress

Vendor Management System

Manage vendor compliance

Incident Management

Report & resolve issues

Policy Management

Centralized policy control

HIPAA Training

Ensure HIPAA compliance

Third-Party Security Monitoring

Track vendor security

HIPAA Seal of Compliance

Verify HIPAA compliance

Data Inventory Management

Track & secure data

Security Awareness Training

Prevent cyber threats

Document Management System

Organize critical files

Privacy Center

Comply with DSAR laws

Policies & Procedures

Simplify compliance policies

Sexual Harassment Training

Foster workplace safety

BAA Management System

Simplify agreement tracking

Data Breach Monitoring

Detect & respond to breaches

Privacy Compliance Software

Automate privacy policies

Custom Training for Companies

Tailored employee learning

E-Signature

Secure digital signatures

Multiple Location Management

Centralized franchise compliance

Frequently Asked Questions

Can't find the answer you're looking for? Please reach out to our team.

Is a BAA a confidentiality agreement?

Not exactly. A Business Associate Agreement (BAA) goes beyond a standard confidentiality agreement. While it does include privacy and security obligations, its main purpose is to ensure that a business associate complies with HIPAA regulations when handling protected health information (PHI) on behalf of a covered entity. It includes specific requirements around data protection, breach notification, and compliance that are legally mandated under HIPAA.

What is the difference between a data use agreement and a BAA?

A BAA is required when a business associate performs services involving PHI for a covered entity, ensuring HIPAA compliance. A Data Use Agreement (DUA), on the other hand, is used specifically for sharing limited data sets for research, public health, or healthcare operations. DUAs apply in narrower contexts and don't cover the full scope of HIPAA-required protections the way a BAA does.

Who needs this software? Is it only for hospitals?

No, not at all. This system is designed for any HIPAA-covered entity or business associate—not just hospitals. It's ideal for small practices, mental health providers, dental offices, startups working with PHI, and vendors in the healthcare space. If you manage PHI or partner with someone who does, you need a reliable way to manage BAAs.

Why is managing BAAs according to HIPAA regulations so important?

Because failing to manage your BAAs properly can lead to serious HIPAA violations—and major fines. HIPAA requires covered entities and business associates to have valid BAAs in place whenever PHI is shared. Without them, your organization could be held liable for breaches or misuse of patient data, even if a vendor is at fault. Proper BAA management reduces risk and proves your compliance.

Does the system notify me if a BAA is about to expire?

Yes. Accountable's BAA Management System sends automated reminders before a BAA is set to expire or needs review. You'll never miss a renewal deadline, and you can take action before a lapse puts you at risk of noncompliance.

How does this system help in preparing for a HIPAA audit?

Our platform keeps your BAA records centralized, current, and easily accessible—so if an auditor comes knocking, you're ready. You can quickly show that you have valid agreements in place with all business associates, along with timestamps and activity logs. This proactive organization helps demonstrate that you're meeting HIPAA requirements for vendor management.

Effortless Agreement Management

A Smarter Way to Manage Compliance Agreements

Why Choose Accountable's BAA Management System?

Features to power any privacy, security, and risk management program

Frequently Asked Questions